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Accounting in Belgium: know the obligations and regulations associated with billing

Each company is obliged to respect all the obligations which frame the invoicing. The steps to follow for this operation are important here. Rightly, it is strongly governed by mainly commercial and tax legislation. This file proposes to study in depth all the regulations applicable to invoicing.

Invoicing : definition

Billing is a mandatory operation in any accounting firm in Ixelles, Saint-Gilles and Brussels. In this context, the legislation imposes it in the event of distance selling to a third person (it is in particular the mail order sale), sale of goods or in the event of provision of services between two or more professionals. Each legal status is indeed concerned by invoicing: micro-entrepreneurs, individual entrepreneurs with limited liability, individual entrepreneurs, commercial companies (SASU, EURL, SCS, SCA, SNC, SA, SAS, SARL).

When the recipient of a service represents an individual, the implementation of a special file called a note is mandatory. Note that this document contains less important information than the contents of an invoice. This provision mainly concerns services involving the performance of real estate tasks accompanied by a deed of sale or not. These benefits are offered at a rate that does not exceed a threshold imposed by law.

For the liberal professions exercised by tradesmen and craftsmen, the bill of honor normally takes the form of an invoice. Indeed, it must follow the same provisions as the latter and contains some important mentions.

Interest of respecting the rules of invoicing

It is essential to make sure to invoice the clients of an accounting firm in Ixelles. It is also necessary to respect all the regulations which govern the invoicing and this, for multiple reasons. First of all, it must be kept in mind that invoicing plays an important role in keeping companies running smoothly. In this case, an invoice indicates a legal means of proof between two commercial actors. It serves to specify all the conditions for negotiating a transfer that has been completed between the structure and its clientele. An invoice is also a necessary supporting document in keeping the accounts, especially when entering the accounts. Considered as an important support for deducting VAT or value added tax, an invoice serves as proof in case of tax monitoring. The obligation to invoice is mainly provided for by legislation. Indeed, non-compliance with these provisions, especially the omission of mentions or lack of invoicing may lead to the application of sanctions and in particular the payment of a fine. As such, the mentions to appear in an invoice appear numerous. These include the full identification of the entity and its clientele (registered office, name, type of register, tax identification number, etc.). The accuracy of the date of dispatch of the receipt, the number of the invoice, the detail of the service or sale (total tariff excluding tax, discounts, quantity, price, designation, etc.) is mandatory.

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